Exam Flow and Overview in ExamTools
Below is a table showing the role of each person in a typical ExamTools Exam Session using computer-based testing.
| Candidate | VE Team Lead | VE Team Member | |
|---|---|---|---|
| Creating Session | Does this at http://exam.tools - Assign VEs to the manifest (at any time before the exam). These VE Team members need to have accounts. - Invite button can be used for this. | Verify account at http://exam.tools is valid - Work with VE Team Lead to ensure you have the right account permissions in the system to be assigned as a VE for that VEC’s session. | |
| Signing up for session | Go to http://ham.study/sessions - Sign up, get or enter FRN - Gets Candidate PIN | ||
| Starting Session | Change session to “In Progress” at http://exam.tools - Verify all VE Team Members are added to the mainfest - Assign VE Admins (if needed) to assist with VE Team Lead responsibilities | Log into http://exam.tools and go to current session dashboard | |
| Before Exam | Go to http://exam.tools - Click “Join Exam Session” button - Enter Session Callsign and Candidate PIN - Candidate will then be left at the “VE Verification Screen” - Once they have been verified, they will review the 605 | Any of the 3 VE Team Members that are assigned to the specific candidate can “Authorize” the candidate to join the session. - This authorization can be performed in one of two ways: 1) by typing the VE Callsign and password on the candidate’s computer (for In-Person Sessions) or 2) by clicking the button on the session dashboard | |
| Starting the Exam | Candidate then requests to start the exam. | VE Team Member can authorize an exam to start - This authorization can be performed in one of two ways: 1) by typing the VE Callsign and password on the candidate’s computer (for In-Person Sessions) or 2) by clicking the button on the session dashboard | |
| During Exam | Candidate takes the exam | Three VEs should be monitoring the exam in progress. | |
| Finishing Exam | Candidate clicks “Grade Exam” and waits for authorization | VE Team Member can authorize to grade the exam - This authorization can be performed in one of two ways: 1) by typing the VE Callsign and password on the candidate’s computer (for In-Person Sessions) or 2) by entering your VE password in the dashboard | |
| After Exam | Candidate is given the option to take the next exam level or retake the current exam if failed. - Upon receiving a passing score, the candidate reviews the 605 and CSCE forms, then signs forms digitally. - Confirmation screen is shown | At this point, the 3 VE members assigned to the candidate can sign that candidate’s paperwork digitally from their dashboard. - Once all signatures are collected the candidate will show as a green logo with the #3 next to it, showing completion. | |
| Closing out Session | VE Team Lead goes through each candidate and verifies completeness - Print all session documents - Download EBF file - Submit digital files to VEC |